Candidate Data Usage and Retention Policy.

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POPIA Policy

Introduction: This Candidate Data Usage and Retention Policy outlines how Genie and or its’ clients (“we,” “us,” or “the Company”) collects, uses, and retains the personal information and documents submitted by candidates for the purpose of recruitment. By applying for a position with our organization, you (“the candidate”) agree to the terms and conditions outlined in this policy.


  1. Consent to Use and Process Personal Information: 1.1. By submitting your application and accompanying documents, including but not limited to your resume, cover letter, and any other relevant information, you hereby give us explicit consent to collect, use, process, and retain your personal information for recruitment purposes. 1.2. The personal information collected may include, but is not limited to, your name, contact details, educational background, employment history, skills, and any other information deemed necessary for the recruitment process.
  2. Purpose of Data Collection: 2.1. The personal information and documents submitted by candidates will be used solely for the purpose of recruitment, evaluation, and selection of suitable candidates for positions within our organization. 2.2. We may also use your information to contact you regarding potential future career opportunities that align with your qualifications and experience. Such opportunities may arise even if your initial application is not successful.
  3. Data Retention: 3.1. We will retain your personal information for a period necessary to fulfill the recruitment process for the specific position(s) you have applied for. 3.2. If you are not selected for the position(s) you applied for, we may retain your personal information in our candidate database for future recruitment purposes and to consider you for potential career opportunities that may arise. 3.3. We will review and update our candidate database regularly to ensure that the information we retain is accurate and up-to-date.
  4. Data Security: 4.1. We are committed to protecting the security and confidentiality of your personal information. Appropriate technical and organizational measures will be implemented to safeguard your data against unauthorized access, loss, disclosure, or alteration. 4.2. Access to your personal information will be restricted to authorized personnel involved in the recruitment process. They will only have access to the information necessary for evaluating your candidacy. 4.3. We will not disclose your personal information to any third parties without your prior consent, except as required by law or if necessary for the recruitment process.
  5. Data Subject Rights: 5.1. You have the right to access, correct, update, or delete your personal information held by us. If you wish to exercise these rights, please contact us using the contact information provided in this policy. 5.2. If you choose to exercise your right to deletion, please note that we may retain certain personal information as required by law or for legitimate business purposes.
  6. Legal Basis: 6.1. This policy is in accordance with the provisions of the South African Protection of Personal Information Act (POPIA) and the European General Data Protection Regulation (GDPR). 6.2. We comply with the principles and requirements set forth in POPIA and GDPR concerning the processing, protection, and retention of personal information.
  7. Updates to the Policy: 7.1. This policy may be revised or updated from time to time to reflect changes in our data processing practices or legal requirements. The most recent version of the policy will be available on our website.
  8. Contact Information: If you have any questions, concerns, or requests regarding this policy or the use of your personal information, please contact us at / +27 11 678 9817.

By submitting your application, you acknowledge that you have read, understood, and agree to the terms and conditions outlined in this Candidate Data Usage and Retention Policy.